A Guide to Technology Funding

Winning technology grants requires more than filling out an application. Grants are increasingly tied to long-term strategies that demonstrate initiative in reaching the grantor's mission.

If you want to be first in line for technology funding you must understand how to allocate and manage your funds. Grasp the following four technology expenditure areas and you'll be ready to submit well documented and well reasoned proposals.

Hardware

Hardware is usually the primary focus in technology funding. It includes computers (workstations), printers, scanners, and fax machines. If your organization is large enough, you might have different servers, backup systems, or extensive networking equipment.

Because of typically large initial cash outlays, hardware will include 50% or more of the total project costs.

Software

Software includes the programs you need to run your hardware. Typically, software will comprise 15-20% of your total hardware budget. Be mindful of upgrade costs versus new costs. Look for lower priced opportunities if you buy software licenses in bulk.

For general office equipment like printers and scanners, software will usually be included in the hardware cost. For thoroughness, go through your hardware list and determine if software is needed. Or if an upgrade rather than an outright buy will do.

Training

Often overlooked and underestimated is staff training. You need to be able to provide ample training for new software and hardware. One way to cut back on costs is to send a core staff group to training. Once you've "trained the trainers" they will return and train remaining staff members.

Infrastructure

Infrastructure can be loosely defined as the wiring, networking, and connectivity required to perform work. It's heavily dependent on the state of existing facilities. If extensive infrastructure upgrades are required, you may have to include a budget for non technology related functions such as construction and interior design.

Support

We live in a time when most technology is outdated the minute it's installed. Not to mention breakdowns and malfunctions.

Hardware and software will require continued support long after the initial investments have been made. Maintenance costs can exceed 10% of the total budget.

Understanding the technology you need and being able to provide detailed cost estimates is critical to getting a funder's attention. Be the first to scrutinize your costs and you'll be first in line to receive funding.

 

Written by: Frank J Klein - CIO

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