How to Write a Grant Proposal that Works - Part 2

In the first part of this article, I explained how to write the opening sections of your grant application. In part two of the article, I explain how to complete the process.

Now that you have identified the goals of your project, it is time to give details about how you are going to achieve these goals. Basically, you need to answer any questions a funder might have about the project so think about all the basic questions - Who, Where, When, What and Why.

Who? - Who is this project going to serve? Provide details about who and how many people will benefit. Also, who is going to do the work and how are they qualified?

Where? - Where is the project taking place?

When? - When is the project taking place?

What? - What exactly are you going to do? Describe in detail the measures that will be taken to achieve the goals of the project.

Why? - You covered the reasons for the project in the previous section.

If you are applying for funding for an ongoing project, you should also outline what has been achieved to date. More importantly, you will need to detail what will be achieved in the future. That is, what will be achieved if the funding is granted?

Funding and budget

In the next section, you should give a clear outline of the current sources of funding for the project. Many non-profit organizations are supported by a number of funders. It will also be beneficial to describe how the project will sustain itself in the future.

Of course, any funder will want to see exactly how the grant money will be spent so a detailed budget will need to be included with the application. Preparing a grant application budget is a skill in itself so if your accounting skills aren't strong it might be better to get someone else to do this for you.

The budget will need to give detailed figures regarding all the expenses associated with the project, including personnel expenses, project expenses and other costs. It should also show all project income, whether that is earned or through funding.

Other documents

Depending on the application, you may also be required to supply extra documents. Make sure you read the application requirements closely and provide all extra materials requested. Also check to see how the funder wants the application to be presented and stick to this.

Once you're satisfied with your drafts, copy the final draft of your proposal into the official application form, attach your budget and any other documents and submit the package. Adding a cover letter is also a good way to stand out. Be sure your application is before the deadline and you should be in with a good chance of acceptance.

 

Written by: Frank J Klein - CIO

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